2011 PCRID Annual Conference Business Meeting

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2011 PCRID Annual Conference Business Meeting Agenda
Saturday, November 5, 2011 11:30-2:00
11:30-11:45 Head to Ballrooms C and D and get settled
11:45 Welcome -Jessica Moseley, Annual Conference Committee Chair

Call to Order - Michael Labadie, President

Quorum - Shannyn Fowler, Membership Coordinator

Standing Rules Reviewed and Approved

Updates

Thanks and Kudos

Awards

Election of New Officers - President, First Vice President, Treasurer and Member At Large for Maryland

Top Sponsor

New Business, Motions and Resolutions

Gathering Input from Members -Current and Newly Elected Board

Adjourn

All members are welcome to attend the business meeting, regardless of conference registration or not. There will be room for members to sit that are not registered for the 2011 PCRID Annual Conference. Questions about the Business Meeting can be directed to the PCRID President at president@pcrid.net.

PCRID Executive Board Member Elections

PCRID's Board of Directors are elected members of the organization that are charged to carry out PCRID's admnistrative functions. Each Board member has specific duties they must carry out each year. In addition to these functions, the Board plans PCRID's General Meetings and meets quarterly to discuss the organization's business. These leadership positions are individually rewarding and give members the opportunity to build camaraderie among other professionals in our field. Consider running for a Board position and give back to your organization. Elections take place at the PCRID Annual Conference and each board position has a two-year term. Incumbents may run again and each member vote counts. Here are the four (4) board positions that are up for election this year. Please look at all four (4) position descriptions and consider nominating a fellow PCRID member who would be a perfect fit. To nominate a PCRID member (in good standing) for this position, please fill out our online nomination form.

President (thru end of 2012)

As PCRID's President, the candidate will be responsible for the overall well being of the organization and oversee all PCRID business. The President represents PCRID to both Region II and RID. As President, the candidate will looks over all of the committees, however they are the direct liaison to the board for both the Bylaw and Diversity committees. The President also works alongisde the Treasurer to maintain fiscal stability for the organization. The candidate will also be responsible for creating an agenda for all meetings with the membership and Board meetings. To learn more about this role, please contact our current President, Michael Labadie, at president@pcrid.net. To nominate a PCRID member (in good standing) for this position, please fill out our online nomination form.

First Vice President (2012-2013)

As PCRID's First Vice President (VP1), the candidate oversees the membership and communications functions of the organization. The candidate shall ensure that information is shared with the membership in a timely manner and serve as the liaison for the Communications Director, Membership Coordinator and Webmaster. The VP1 works alongside the Communications Director by reviewing all emails sent to our membership and assists with any other communication activities (including posting to Facebook and Twitter). The VP1 works with the Membership Coordinator every May/June in conducting the membership drive and assists with any and all membership activities. When present at PCRID events, the VP1 should be available to process renewal memberships or new memberships and answer any membership questions. The VP1 works alongside the Webmaster to maintain the structure and content of our website, www.pcrid.net. The VP1 is the "last stop" of review before content is sent to the Webmaster for review. It is expected that the VP1 be familiar and willing to learn about website guidelines and design principles. To learn more about this role, please contact our current First Vice President, Heather Mewshaw, at vp1@pcrid.net. To nominate a PCRID member (in good standing) for this position, please fill out our online nomination form.

Treasurer (2012-2013)

As PCRID's Treasurer, the candidate is responsible for managing the accounts receivable and payable. They also file the organizational taxes, prepare budgets, and make recommendations for investment strategies to ensure long-term fiscal health for PCRID. Candidates must know Excel and be savvy with different scanning softwares, credit card processing, and general ledger entries. To learn more about this role, please contact our current Treasurer, Andrea K. Smith, at treasurer@pcrid.net. To nominate a PCRID member (in good standing) for this position, please fill out our online nomination form.

Member At Large for Maryland (2012-2013)

As PCRID's Member-at-Large for Maryland, the candidate represents the interests of PCRID members residing in Maryland and serves as a liaison between the PCRID Board and the Mentorship, Giving by Acting liaison and MDAD liaison committees. The candidate also assists in carrying out the mission of PCRID in any way possible. This position requires multitasking, creativity, organization, good interpersonal and communication skills, and collaboration with others. Flexibility is a must! To learn more about this role, please contact our current Member At Large for Maryland, Chante Frazier, at memberatlarge-md@pcrid.net. To nominate a PCRID member (in good standing) for this position, please fill out our online nomination form.

Business Meeting Standing Rules

The President shall preside at all business sessions of the conference, except as provided for in the Bylaws.
Members are requested to arrive and be seated at last five minutes prior to the opening of any business session.
Prior to the business session, the President shall appoint a committee of two (2) voting members to review and approve the conference minutes within thirty (30) days of the close of the meeting, or within thirty (30) days of the receipt of the minutes, whichever is earlier. The minutes should be submitted no more than thirty (30) days after the conclusion of the conference.
The Membership Coordinator shall report at the beginning of the first business meeting the number of certified and associate votes present and picking up the cards at the conference, the total number of voting members present at the meeting, and affirmation of a quorum.
Any voting member in good standing may submit motions and/or resolutions at the conference site. Motions and resolutions must be submitted in appropriate written format: motion, the maker, the seconder, and the rationale, a fiscal impact statement (if applicable), and local contact information. Motions and resolutions that do not make it to the conference floor may be referred to the Board of Directors for action between conferences. Motions and resolutions not addressed at the conference, if not referred to the Board of Directors for recommendations between conferences, die.
The maker of the motion/resolution shall be allowed to provide rationale for this proposed action prior to the beginning of discussion. Historical perspective, for member information, may be offered by the President or designee.
Any member in good standing may participate in discussion by approaching the designated location, being recognized by the Chair, and stating name and membership status.
Members wishing to address the Association will identify their purpose: For, Opposed or Other. To indicate a Point (Order, Information) members are to indicate such by standing at their seat and being recognized by the Chair, then state the nature of the point in the form of a question.
A maximum of six (6) members, three (3) in support and three (3) in opposition of the motion/resolution on the floor, may debate each debatable item. Discussion may be extended at the discretion of the Chair. Each member is allowed a maximum of two (2) minutes for debate. A member may be recognized a second time to address the same issue, only if no other members desiring recognition to address the issue on the floor.
All voting shall be done with a valid voting card received from the Membership Coordinator. Each member may hold a maximum of one card. Each card will indicate the type of member.
These standing rules shall be amended or suspended by a two-thirds vote of the membership present and voting.